Fixed Assets

Fixed assets are big-ticket items you buy once and use for years — laptops, vehicles, equipment, furniture. Instead of writing them off in the month you buy them, you depreciate them over their useful life so the expense matches the period of use. Geekonomics keeps the register and posts the journal entries for you.

Adding an Asset

Go to Fixed Assets in the sidebar and click + Add Asset. Fill in:

• Name and description.
• Cost — what you paid.
• Salvage value — what you expect to recover at end of life (often $0).
• Useful life (months) — how long it'll be in service.
• Acquired date — when you put it in service.
• Depreciation method — straight-line or double-declining-balance.

When you save, the asset goes into the register at full cost. Depreciation hasn't been posted yet — that happens period by period.

Methods

Straight-line spreads (cost − salvage) evenly over the useful life. Predictable; the default for most businesses.

Double-declining-balance (DDB) front-loads depreciation — bigger expense in the early years, smaller later. Used when an asset loses value faster early on (vehicles, tech).

Monthly Auto-Post

A cron runs at 3 AM on the first of every month and posts depreciation for the prior month across every active asset. Each post is a journal entry: debit Depreciation Expense, credit Accumulated Depreciation. You don't have to do anything — open the asset record any time and see the running history.

When cumulative depreciation reaches cost − salvage, the asset flips to fully_depreciated and stops posting.

Catch-Up Posting

Added an asset late, or restored from a backup that missed a few months? Click Catch Up on the asset. Geekonomics walks every prior period it should have posted for and posts them in one go. Idempotent — re-running it is a no-op.

Disposal

When you sell, scrap, or retire an asset, click Dispose. Enter the disposal date and the amount you received (zero if you scrapped it). Geekonomics removes the cost and accumulated depreciation from the books, posts the cash received, and books any gain or loss to Other Income or Other Expense.

What's next

Reports — the Balance Sheet now reflects your assets' net book value.