Payroll
The Payroll module lets you manage employees and run payroll with federal and Utah state withholding calculated automatically from the 2026 tax tables.
Managing Employees
Go to Employees in the left sidebar to manage your employee list.
Adding an Employee
Click + Add Employee and fill in the fields:
| Field | Notes |
|---|---|
| First / Last Name | Employee's legal name |
| For your records | |
| Pay Type | salary or hourly |
| Pay Rate | Annual salary or hourly rate |
| Filing Status | W-4 filing status: single, married, or head_of_household |
| W-4 Step 3 Credits | Dollar amount of credits from W-4 Step 3 |
| W-4 Other Income | Additional income from W-4 Step 4(a) |
| W-4 Deductions | Deductions from W-4 Step 4(b) |
| Extra Federal Withholding | Additional flat amount to withhold federally per pay period |
| State | Defaults to UT (Utah) |
| State Allowances | Utah withholding allowances |
| Extra State Withholding | Additional flat amount to withhold for state per pay period |
Editing or Removing an Employee
Click the edit icon to update any field. Click delete to remove the employee — this does not delete past pay runs that included them.
Running Payroll
- Go to Payroll in the left sidebar
- Click + New Pay Run
- Select the pay period dates and the employees to include
- Enter Gross Pay for each employee
- Federal and Utah state withholding are calculated automatically
- Review the totals and click Run Payroll to finalize
Once a pay run is finalized it cannot be edited. Create a correcting run if adjustments are needed.
Pay Run Detail
Click any completed pay run to see the full breakdown:
| Column | Description |
|---|---|
| Employee | Name |
| Gross Pay | Pay before withholding |
| Federal Withholding | Calculated from 2026 federal tables and W-4 settings |
| State Withholding | Calculated from 2026 Utah tables and state allowances |
| Net Pay | Gross minus all withholding |
Export PDF generates a formatted pay run summary you can print or file.
Tax Tables
Withholding is calculated from the 2026 federal and Utah tax tables stored in Settings → Tax Tables. These need to be updated each January when the IRS and Utah Tax Commission publish new tables.
WARNING
The built-in tables are for tax year 2026. If you are running payroll in a different tax year, update the tables in Settings before running pay runs.