Email-to-Bill

Most vendor bills show up in your inbox as PDFs. Email-to-Bill turns that email into a draft bill in Geekonomics without you typing the data in by hand.

Two Ingest Modes

Upload. From the Bills page, click Import Bill and pick a PDF (or image). Geekonomics runs OCR + an LLM extraction pass and pre-fills vendor, amount, line items, and date. You review the draft, fix anything wrong, and approve.

Email. Each company has a unique inbox address of the form bills+<token>@inbox.geekonomics-app.com. Forward any bill PDF to that address — or, better, ask your vendors to send bills there directly — and Geekonomics ingests the attachment, extracts the data, and creates a draft bill exactly like the upload flow.

The token in the address is per-company and resettable. You can find yours under Settings → Email-to-Bill.

Inbox Setup

Email-to-Bill only works once your admin has pointed an MX record at the Geekonomics mail receiver. The admin guide for that lives at SMTP & Email. Once the MX is set, the inbox works for every company on the deployment.

What Lands

The extraction pass identifies vendor name, bill number, dates, line items, totals, and tax. It matches the vendor by name or email domain — if it can't match, you'll see an "unmatched vendor" notice and can pick or create one when you review the draft.

Either ingest path lands the bill in your approval queue if approval is enabled, or as a regular open bill if it isn't. Nothing is posted to the GL until you review and approve it — extraction is never trusted blindly.

Cleanup

Bills you import keep the original PDF as an attachment, so the receipt of record lives on the bill record. You can delete the source email from your inbox once the bill is in Geekonomics.

What's next

Bills — what the imported bill becomes.