Customer Payments

When a client pays an invoice, you record a customer payment. Geekonomics applies the payment to one or more outstanding invoices and posts the right journal entries automatically.

Receiving a Payment

From the Invoices page, click Receive Payment on any row (or use the bulk Receive Payment button to apply one payment across several invoices for the same client). Fill in:

• Date — when the payment hit your bank.
• Bank Account — where the money landed.
• Payment Method — cash, check, ACH, card, etc. Informational.
• Reference — check number, transaction ID, anything you want to retain.
• Amount — the total the client paid.

The modal shows every open invoice for that client. Type the amount to apply against each one. The remaining balance to allocate is shown live at the bottom.

Multi-Invoice Apply

A single payment can cover any number of invoices. Geekonomics posts one journal entry per applied invoice — debit the bank account, credit Accounts Receivable — so each invoice's history shows exactly which payment paid it down. The applied amounts update the invoice's paid total and flip status to paid when fully covered, partial when not.

Unapplied Amounts (Customer Deposits)

If the client overpays — or pays upfront before you've sent an invoice — the leftover money posts to a separate journal entry: debit the bank account, credit Customer Deposits, a balance-sheet liability. The cash is in your bank but you still owe the client work (or a refund). When you later send the invoice, apply the held credit to it from the credit memos screen and the deposit liability clears.

This keeps your books honest about which dollars are earned revenue and which dollars are still a liability.

Online Pay Link

On any sent invoice, click Copy Online Pay Link. Geekonomics generates a public URL backed by Stripe Checkout. Send the link to the client; when they pay, the Stripe webhook records the customer payment, applies it to the invoice, and posts the JE without you lifting a finger. See Stripe Sync for the webhook setup.

What's next

Invoices — the document customer payments apply against.